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Administration Assistant

The Company

EarthSense was formed with the sole aim of enabling the world to understand and solve its air quality issues. We intend to help by providing the most detailed global air quality information, showing real-time exposure and actionable future forecasting that enables decisions and mitigation, for the betterment of human health.

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Providing a number of data, software and hardware services, our dynamic team has unparalleled air quality expertise in sensor design, pollution modelling and analysis and we use this to provide advice and support to government and industry globally.

 

Air quality is a fast-growing area of concern and EarthSense has helped the likes of BBC and ITV promote the dangers of breathing poor air, along with all of our blue-chip, global clients who are taking positive steps to reduce air pollution.

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As an outcome of our fast growth, we are looking to recruit a number of highly capable and ambitious individuals, who will enable the next stage of our business evolution, establishing key positions in our exciting company.

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Job Summary 

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We are looking for a talented Administration Assistant to join the team to provide essential support the senior management team. This role will offer a unique blend of HR and administrative, responsibilities for the senior management team and the wider EarthSense team. We are looking for a self-starting, detail-oriented individual with a great work ethic to contribute to both the growth and culture of the company. The successful candidate will work directly with the Managing Director and executive team and have great opportunities to develop and progress a career within a fast growing and dynamic team.

Job Details

Job Title: Administration Assistant 

Post details: Full Time
Salary: £20,000 - 22,000 per annum dependent on experience

Location: Leicester, UK
Start date: Immediate (flexible depending on candidate)

Key Accountabilities

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Administrative support                                                                                                 HR Assistance 

  • Act as the first point of contact for external inquiries and manage day-to-day communications (emails, phone calls, etc.), escalating where necessary.

  • Maintain existing databases to store files and data, ensuring record-keeping is up-to-date and efficient.

  • Provide administrative support in the arrangement of meetings, managing calendars, taking minutes and sorting travel arrangements for the team,.

  • Support budgeting and bookkeeping procedures

  • Assist in organising company events, conferences and workshops.

  • Create and update records and databases with personnel, financial and other data

  • Coordinate office activities and operations to secure efficiency and compliance to company policies

  • Manage office supplies and equipment

  • Handle travel arrangements and bookings

  • Assist in the recruitment process.

  • Help onboard new hires, prepare onboarding materials, and coordinate orientation sessions.

  • Maintain employee records.

  • Support the development and execution of HR initiatives, including employee engagement activities and internal communications.

  • Track employee attendance, vacation requests, and assist in payroll preparation e.g. keep track of salary sacrifice schemes

Knowledge, Skills & Experience Sought

  • Strong organisational and multitasking skills

  • Some relevant work experience or equivalent vocational training with regard to work processes

  • Good written and oral language skills

  • Familiarity with business administration and companywide policies and guidelines.

  • Knowledge of a range of standard computer software, e.g. Microsoft Office applications, and HR management systems.

  • Efficient output and attention to detail

Soft Skills Sought

  • Driven and self-motivated

  • Pragmatic and creative thinker

  • Comfortable in fast-paced start-up environment

  • Comfortable helping with any administrative task 

  • Strong personal integrity and work ethic

  • Good professional fit within the team and personable

Why Join Us?

  • Be a part of an innovative and fast-growing startup environment.

  • Opportunity to contribute across multiple departments and learn new skills.

  • Work with a collaborative and passionate team committed to seamlessly providing the most detailed, actionable environmental information, enabling meaningful decision-making processes for the betterment of human health.​

  • Additional perks:

    • Competitive salary commensurate with experience. 

    • Performance-based bonuses. 

    • Comprehensive employee added extra benefits package including health and wellbeing.  

    • Fruit and snacks are provided by the company. 

    • Pension scheme with company contributions. 

    • Generous annual leave entitlement increasing on length of service. 

    • Professional development opportunities and career advancement. 

Application

​Application is by CV and covering letter, applications with no CV will be disregarded.

 

Please email a CV and covering letter to: vacancies@earthsense.co.uk stating the job reference.

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Applicants MUST already be eligible to work in the UK.

Interview Process

Short-listed candidates will be invited to an interview process at our offices at Space Park Leicester.

 

The interview will include a hands-on challenge and the requirement to demonstrate previous experience at an appropriate level.

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EarthSense is an equal opportunities employer and is committed to the safety and wellbeing of all.

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